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We are all aware of some challenges that can arise when colleagues are not in the same room together. With the hybrid workplace model becoming a new staple, AV and IT departments want to provide their colleagues with a high-quality virtual meeting experience that lets them hear and see each other and share content as if they were in the same room.
Off-the-shelf consumer solutions will cover the basics, but staff pitching a client for new business or collaborating with remote colleagues deserve a better experience. Make sure to provide high-quality unified communications and video collaboration systems that can be managed and monitored remotely and offer security features that safeguard your firm’s confidential information.
Learn more about how Solotech can help improve hybrid working for your organization.
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A range of uncontrollable external forces, from inadequate technology and inconsiderate room design, often make meetings frustrating and alienating, especially for those working from a home office. And while no one can stop the neighbour’s dog from barking, considering these points will help make hybrid remote work better for everyone.
Consider the room size and how many meeting participants will fit comfortably in the space. A meeting room near a noisy section of the office is not the best location. Choose spaces that do not have open ceilings or are located away from heavily trafficked areas.
A good-sounding room is the first piece of the puzzle. Open ceilings, exposed brick and glass walls make the room aesthetically pleasing, but these hard surfaces create reverberant spaces that degrade the quality of the interactions between colleagues meeting virtually.
There are subtle alterations to the room that can be made to reduce reverb and enhance the intelligibility of the talker’s voice being sent to the far end. Proper guidance on acoustic products will help you with these problems while keeping the aesthetic of the room.
Will several people in the room need to be heard by people joining remotely? If so, consider supplying microphones for each participant or technology that will adequality pick up all the in-room participants so that remote workers will feel engaged in the discussion.
In addition, cameras that use artificial intelligence can improve the viewing experience for remote callers.
The meeting participants will all need a good line of sight to the screen, especially if documents are being shared. Proper room configuration and choosing a screen that is large enough to suit the space with resolution will enable meeting participants to see and listen to each other and collaborate on shared documents.
Speaker selection and placement also need to be considered to ensure everyone in the room can hear the remote callers properly. You can achieve less table clutter by installing ceiling-mounted microphones.
Once it is determined what you want to do with the room, AV technologies that best serve the application can be chosen. Flexibility and leaving options for future upgrades are key to keeping ahead of the curve.
Once the technology is installed, software like Service+ helps you be proactive and fix a problem before the CEO’s important presentation is delayed by technical difficulties.
From the executive board room to huddle spaces, the cost of an installation for each room is determined by the potential use case of that space. There are technologies available that can fit conservative budgets.
Solotech offers room design and acoustic consultation, installation, and support services for the hybrid work environment on a global scale.
We are also certified by Zoom and Cisco and a Microsoft Partner.
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